Frequently Asked Questions
How often do the OpenStack Summits take place?
The Summits are scheduled every six months, immediately after each OpenStack software release cycle. The dates change slightly from year to year, but in general the Summits take place in April-May and October-November.
Where do the OpenStack Summits take place?
The OpenStack Summits relocate each time. The October 2016 Summit will be held in Barcelona, Spain.
- 2016: Barcelona (October 25-28)
- 2017: Boston (May 8-12)
- 2017: Sydney (November 6-10)
Previous Summit Locations:
- 2010: Austin / San Antonio
- 2011: Santa Clara / Boston
- 2012: San Francisco / San Diego
- 2013: Portland / Hong Hong
- 2014: Atlanta / Paris
- 2015: Vancouver / Tokyo
- 2016: Austin
What is the format of the Barcelona Summit?
The Summit will run for four days, Tuesday - Friday, October 25-28, 2016:
- Keynotes will be held Tuesday and Wednesday
- Marketplace Expo Hall is open Tuesday - Thursday
- Main Conference Breakout sessions run Tuesday – Thursday
- Design Summit developer & operator working sessions run Tuesday - Friday
What is included in the Full Access pass?
Access to all Breakout Sessions and Workshops, Design Summit Developer & Operator working sessions, Keynote presentations, Marketplace Expo Hall, Lounges, etc. This pass includes lunch and the apparel giveaway item.
What is included in the Keynote + Marketplace pass?
Access to the Keynote presentations from industry leaders and Marketplace Expo Hall to explore sponsor booths and network. This pass does NOT include access to any breakout sessions (including sponsored sessions and tracks) taking place Tuesday - Thursday or the developer and operator working sessions taking place Tuesday - Friday. This pass ONLY includes access to the Keynote presentations and the Marketplace Expo Hall. This pass includes lunch.
How can I register?
You can register via our Eventbrite page until October 23, 2016. Please note that prices are tiered and will increase in early September and late September. After online registration closes on October 23, you may purchase tickets onsite at the Barcelona Summit. Only major credit cards will be accepted. Registration is located on Plata 0 in the Centre de Convencions Internacional de Barcelona (CCIB).
CCIB - Centre de Convencions Internacional de Barcelona
Plaça de Willy Brandt, 11-14,
08019 Barcelona, Spain
What is the price of registration?
Early Bird Prices (ends early September)
Full Access Pass: $650
Keynote + Marketplace Pass: $350
Middle Bird Prices (ends late September)
Full Access Pass: $900
Keynote + Marketplace Pass: $450
Late Bird Prices (ends October 23)
Full Access Pass: $1,200
Keynote + Marketplace Pass: $600
Can I get a receipt of my registration?
Once you've registered, you will receive a confirmation email from Eventbrite with the subject line, "Your Tickets for OpenStack Summit October 2016 - Barcelona." If you do not receive this email within 48 hours, please check your junk/spam folder; if you still have not received the confirmation email, please contact us at [email protected] stating your name and the email you used during the registration process.
If you require an invoice for the ticket you purchased, please email [email protected].
How can I transfer or cancel my Summit pass?
If you'd like to transfer your pass to someone else, login to the Eventbrite account tied to your ticket and go to "My Tickets" > "View Order" > "Edit" where you can change the name and email on your ticket. See a more detailed tutorial HERE.
If this doesn't work for you or if someone else bought your ticket, please email [email protected] and provide your name and Eventbrite order number.
If you'd like us to cancel your ticket entirely, please email [email protected] before October 17, 2016 stating your name and Eventbrite order number. If you email us before this deadline, we will provide you with a full refund.
Refunds and Transfers will be granted until October 17, 2016 - after this time no refunds or transfers can be made.
Is discounted registration available for students, nonprofit or government employees?
Yes, if you are a student or you work for a government/nonprofit entity you may apply to receive a discounted pass to the Barcelona Summit by filling out this form.
A limited quantity of discounted Summit passes will be available for deserving individuals who are involved or interested in getting involved with OpenStack, but do not receive financial support from their organizations (i.e. students or government/nonprofit employees).
The deadline to request a discounted pass is September 9, 2016. Applicants will be notified the week of September 12 and discount registration codes will be sent out at this time.
At this Summit, we will be selling two types of passes:
Full Access Pass: Access to all Breakout Sessions and Workshops, Design Summit working sessions, Keynote presentations, Marketplace Expo Hall, Lounges, etc. This pass includes lunch and the apparel giveaway item. The discounted rate for this is $300 USD.
Keynote+Marketplace Pass: Access to the Keynote presentations from industry leaders and Marketplace Expo Hall to explore sponsor booths and network. This pass does NOT include access to any breakout sessions (including sponsored sessions and tracks) taking place Tuesday - Thursday or the developer and operator working sessions taking place Tuesday - Friday. This pass ONLY includes access to the Keynote presentations and the Marketplace Expo Hall. This pass includes lunch. The discounted rate for this is $100 USD.
Who receives a discounted ATC registration code?
The Foundation will send discounted Summit registration codes directly to ATCs (Active Technical Contributors) who have committed a change to a repository under any of the official OpenStack programs over the last 6-month release cycle.
Invitations will be sent out in regular batches until the feature freeze. If you think you should have received an ATC code but haven't seen a message from us, please email [email protected] and send proof of your most recent commits (that fall within the last 6-month release cycle).
ATC codes provide a discount of $650 USD off all ticket prices and can be redeemed on the Eventbrite page HERE until October 17, 2016. Ticket prices will start at the early bird rate of $650, but will increase early September and late September (please see above).
How can I get an ATC designation on my Summit name badge?
If you are an Active Technical Contributor (ATC) and would like to be designated as such on your name badge, please register for the Summit via Eventbrite using the unique ATC-specific registration code that is provided to you by the Foundation. If you register using a different code (speaker, sponsor, etc), you will not have the ATC designation printed on your Summit name badge.
I received a discount registration code, how do I use it?
In Eventbrite there is a blue "Enter Promotional Code" option above the ticket options, where you may redeem the code for a free registration pass. Please reference this image for clarity.
If you have questions about registration, please email [email protected]
Is there any financial support available for travel/accommodation?
Yes, if you are a key contributor to OpenStack and your company does NOT cover the costs of your Barcelona travel and accommodations, you may apply to the OpenStack Summit Travel Support Program.
The Travel Support Program (TSP) aims to facilitate participation of key contributors to the OpenStack Design Summit by covering the costs for their travel and accommodations. The OpenStack Foundation has set aside a fund to support this program. The total amount of the fund is to be divided among the approved key contributors. More details here.
You may apply for the Travel Support Program HERE.
The deadline to apply for the OpenStack TSP is August 8, 2016 and approved grantees will be notified by August 29, 2016.
If you have questions about the Travel Support Program, please email [email protected]
Do I need a visa to travel to Spain?
Reference this website to see if you need to obtain a visa to travel to Spain.
How do I apply for a visa invitation letter?
The visa invitation form will be added soon.
All inquiries regarding visas should be sent to: [email protected]
What is the deadline to submit a visa letter request?
Deadline to apply for visa invitation letter: October 3, 2016
Note: If your visa is declined, email your registration refund request to [email protected] no later than October 17, 2016.
How long does it take to get a visa?
We recommend you give yourself at least one (1) month to complete the visa process.
Are there discounted hotel room blocks for Summit attendees?
Yes, the link to the discounted hotel room blocks will be added soon.
What transportation options are available?
There are many taxis around town that you can take as well as the TMB buses and subway system.
What about dietary restrictions? What will be offered?
If you have a special dietary restriction, please let us know via the Eventbrite form when you register for the Summit.
What language will the Summit presentations be presented in?
All Summit presentations will be given in English. At this time we are not planning to offer simultaneous translation.
What is the official social media hashtag for the Barcelona Summit?
The official social media hashtag will be #OpenStackSummit and the community also uses #WeAreOpenStack to promote diversity and inclusivity. Follow OpenStack on Twitter and join the conversation!
Summit Agenda & Session Info
My talk wasn't accepted. How can I submit a presentation to the OpenStack Summit as a speaker or within a working group?
Great question! Aside from the wide variety of presentations you can see at the OpenStack Summit in Barcelona, we also offer the opportunity to participate in 3 different ways:
- #vBrownBag - Register to present a 10 minute TechTalk by submitting your proposals here. The submission process is identical to the normal Summit Call for Presentations and there are plenty of slots open, but you must submit before September 15th, 2016.
- Working Groups & BoF - OpenStack Working Groups and Birds of a Feather offer an opportunity to make an impact in the community! Organizing bodies, such as ambassadors, user groups, User Committee and associated working groups, and those who are helping evangelize OpenStack around the world have an opportunity to join new groups, participate in working sessions, share learnings and collaborate in real-time. None of these are classic track with speakers and presentations, but instead collaborative group working sessions.
How can I submit a talk to the OpenStack Summit?
The Call for Presentations is now closed. However, you still have the opportunity to submit a TechTalk to #vBrownBag.
Where is the Summit agenda?
The general Summit agenda will be published in August 2016. A link to the agenda will be made available on www.openstack.org/summit/barcelona-2016/.
The Design Summit agenda will be published 2-4 weeks before the Summit in October. Details regarding the Design Summit are available at: https://wiki.openstack.org/wiki/Summit.
What is the process for selecting the sessions that are included in final Summit agenda? What role do Track Chairs play?
On average, we at the OpenStack Foundation receive more than 1500+ submissions for the Main Conference. Of those, we are only able to select 25-35% for participation, depending on the event. To decide which talks are accepted, we rely on Track Chairs, as well as community input through an open voting process that will be open to the community July 26 - August 8th, 2016.
As Foundation Staff, our goal is to select Track Chairs who are subject matter experts who review submissions to their particular track, for example "storage" or "cloud app development." There are typically 3-4 chairs per track who review and collaboratively decide which presentations are accepted. The Foundation strives to recruit Track Chairs from a diverse set of companies, regions, roles in the community (i.e., contributing developers, users and business leaders) and areas of expertise.
New to the Summit Submission Process for 2016:
- Speakers are limited to a maximum of three submissions, including panel participation.
- The submission forms include additional questions about how the proposed session meets the objectives of the OpenStack community.
- Speaker biographies are mandatory and should include any relevant OpenStack experience.
- Speakers are asked to provide information about past Summit presentations or other speaking examples, with links to previous presentations if possible.
- Speakers will be able to tag their proposals with keywords to help with the sorting process and ensure sessions are included in the correct track.
Once the call for speakers has concluded in mid-July, all submissions will be made available for community vote and input. After community voting wraps up, Track Chairs will receive a slate of presentations to review and they will determine the final schedule. Community votes are meant to help inform the decision, but are not the only guide. Track chairs are expected to exercise judgment in their area of expertise and help ensure diversity. Real-world user stories and in-the-trenches experiences are favored over sales pitches.
After track chairs make their decisions, speakers will be informed by early September 2016. If you are selected as a speaker (or alternate speaker), you will receive a free code to register for the Barcelona Summit, as well as a set of deadlines and deliverables leading up to the event.
Track chair nomination for the Barcelona Summit closed June 20, 2016. The list of selected track chairs will be made available in the coming weeks.
Please note that this process covers the speaking sessions during the Summit, NOT the design summit working sessions. You can more about that process on the OpenStack Wiki.
Are there any evening events?
Yes, there will be one evening event at the Summit - the Pre-Summit Marketplace Mixer. It will take place on Monday, October 24 from 5pm to 7pm in the Marketplace, which is located on planta 0 of the CCIB.