Frequently Asked Questions
Are OpenStack upstream developers needed at the Summit?
Yes! Developers are important to the success of the Forum. Developers need to stay connected to operators in order to take action on the feedback they will get in discussions at the Forum. Developers have insight into what it takes to fix bugs and implement features that will influence the roadmap and longer term planning discussions that will happen at the Forum. Finally, Developers also participate in the Conference by giving talks.
How often do the OpenStack Summits take place?
The Summits are scheduled every six months, between each OpenStack software release cycle. The dates change slightly from year to year, but in general the Summits take place in April/May and October/November.
Where do the OpenStack Summits take place?
The OpenStack Summits relocate each time.
- 2017: Boston (May 8-11)
- 2017: Sydney (November 6-8)
- 2018: Vancouver (May 21-24)
Previous Summit Locations:
- 2010: Austin / San Antonio
- 2011: Santa Clara / Boston
- 2012: San Francisco / San Diego
- 2013: Portland / Hong Hong
- 2014: Atlanta / Paris
- 2015: Vancouver / Tokyo
- 2016: Austin / Barcelona
What is the format of the Boston Summit?
The Summit will run for four days, Monday - Thursday, May 8 - 11, 2017:
- Keynotes will be held Monday and Tuesday
- Marketplace Expo Hall is open Monday - Thursday
- Main Conference Breakout sessions run Monday – Thursday
- The Forum for developers & operators will run Monday - Thursday
What is included in the Full Access pass?
Access to all Breakout Sessions and Workshops, Design Summit Developer & Operator working sessions, Keynote presentations, Marketplace Expo Hall, Lounges, etc. The weeklong pass includes the apparel giveaway item.
How can I register?
You can register via our Eventbrite page until May 7, 2017. Please note that prices are tiered and will increase in early March and late April. After online registration closes on May 7, you may purchase tickets onsite at the Boston Summit. Only major credit cards will be accepted.
Can I get a receipt of my registration?
Once you've registered, you will receive a confirmation email from Eventbrite with the subject line, "Your Tickets for OpenStack Summit May 2017 - Boston." If you do not receive this email within 48 hours, please check your junk/spam folder; if you still have not received the confirmation email, please contact us at [email protected] with your name and the email you used during the registration process.
How can I transfer or cancel my Summit pass?
If you'd like to transfer your pass to someone else, login to the Eventbrite account tied to your ticket and go to "My Tickets" > "View Order" > "Edit" where you can change the name and email on your ticket. See a more detailed tutorial HERE.
If this doesn't work for you or if someone else bought your ticket, please email [email protected] and provide your name and Eventbrite order number.
If you'd like us to cancel your ticket entirely, please email [email protected] before May 3, 2017 stating your name and Eventbrite order number. If you email us before this deadline, we will provide you with a full refund.
Refunds and Transfers will be granted until May 3, 2017 - after this time no refunds or transfers can be made. No exceptions.
Is discounted registration available for students, nonprofit or government employees?
Yes, if you are a student or you work for a government/nonprofit entity you may apply to receive a discounted pass to the Boston Summit by filling out this form.
A limited quantity of discounted Summit passes will be available for deserving individuals who are involved or interested in getting involved with OpenStack, but do not receive financial support from their organizations (i.e. students or government/nonprofit employees).
The deadline to request a discounted pass is April 3, 2017. Applicants will be notified the week of April 10 and discount registration codes will be sent out at this time.
There is only one type of pass to the Summit - Full Access Pass. This pass grants you access to all Breakout Sessions and Workshops, Forum working sessions, Keynote presentations, Marketplace Expo Hall, Lounges, etc. The discounted rate for this is $300 USD.
Do ATCs receive a discount code to the Summit?
Now that the new Project Teams Gathering (PTG) event exists, anyone who physically attends the Project Teams Gathering will receive a $600-off discount code to attend the following Summit. Therefore anyone who attends the February 2017 PTG event should have received a discount code to register for the May 2017 Summit in Boston. In addition, all contributors who contributed at least 1 commit to Ocata that did not attend the PTG will receive a $300-off discount code to attend the Summit. If you did not receive your discount code, please email [email protected]
I received a discount registration code, how do I use it?
In Eventbrite, there is a blue "Enter Promotional Code" option above the different ticket options where you may redeem the code for a free registration pass. Please reference this image for clarity.
If you have questions about registration, please email [email protected]
Is there any financial support available for travel/accommodation?
Yes, if you are a key contributor to OpenStack and your company does NOT cover the costs of your Boston travel and accommodations, you may apply to the OpenStack Summit Travel Support Program.
The Travel Support Program (TSP) aims to facilitate participation of key contributors to the OpenStack Design Summit by covering the costs for their travel and accommodations. The OpenStack Foundation has set aside a fund to support this program. The total amount of the fund is to be divided among the approved key contributors. More details here.
You may apply for the Travel Support Program HERE.
The deadline to apply for the OpenStack TSP is March 6, 2017 and approved grantees will be notified by March 31, 2017. If you have questions about the Travel Support Program, please email [email protected].
If you would like to donate to the OpenStack Travel Support Program fund, you can do so on Eventbrite HERE.
Do I need a visa to travel to the U.S.?
Reference this website to see if you need to obtain a visa to travel to the United States.
How do I apply for a visa invitation letter?
To request a visa invitation letter, please fill out this form.
If you have any questions, please email [email protected].
What is the deadline to submit a visa letter request?
Deadline to apply for visa invitation letter is April 17, 2017.
Note: If your visa is declined, email your registration refund request to [email protected] no later than May 3, 2017.
How long does it take to get a visa?
We recommend you give yourself at least one (1) month to complete the visa process.
Are there discounted hotel room blocks for Summit attendees?
Yes, the link to the discounted hotel room blocks will be added soon.
What transportation options are available?
There are many taxis around town, as well as ride sharing services such as Uber and Lyft. Boston’s public transportation system also has many options. Visit the MBTA website for more details.
What about dietary restrictions? What will be offered?
If you have a special dietary restriction, please let us know via the Eventbrite form when you register for the Summit. We will do our best to accommodate your dietary requirements for lunch but we are limited to the meal options that the venue is able to provide. If you have any concerns, please email [email protected].
What language will the Summit presentations be presented in?
All Summit presentations will be given in English. At this time we are not planning to offer simultaneous translation.
What is the official social media hashtag for the Boston Summit?
The official social media hashtag will be #OpenStackSummit and the community also uses #WeAreOpenStack to promote diversity and inclusivity. Follow OpenStack on Twitter and join the conversation!
Summit Agenda & Session Info
How can I submit a talk to the OpenStack Summit?
The Call for Presentations opened on December 14 and the deadline to submit a presentation is February 6, 2017 at 11:59pm PT (February 7, 2017 at 7:59am UTC).
Where is the Summit agenda?
The general Summit agenda will be published in March 2017. A link to the agenda will be made available on https://www.openstack.org/summit/boston-2017/.
The Forum agenda will be published 2-4 weeks before the Summit in October. Details regarding the Forum are available at: https://wiki.openstack.org/wiki/Summit.
What is the process for selecting the sessions that are included in final Summit agenda? What role do Track Chairs play?
On average, the OpenStack Foundation receives more than 1,500 submissions for the Summit. Of those, we are only able to select 25-35% for participation, depending on the event. To decide which talks are accepted, we rely on Track Chairs as well a community voting process that will open in February 2017.
The Foundation selects Track Chairs who are subject matter experts to review submissions in their track, for example "storage" or "cloud app development." There are typically 3-4 chairs per track who collaboratively decide which presentations to accept. The Foundation strives to recruit Track Chairs from a diverse set of companies, regions, roles in the community (i.e., contributing developers, users and business leaders) and areas of expertise.
New to the Summit Submission Process for 2017:
- To continue to improving the quality of the content at the Summit, the OpenStack Foundation will be extending invitations directly to a small number of highly regarded speakers from past events for each track. This was added in response to community requests for specialized sessions, presenter diversity, advanced technical talks and other content that adds to the overall Summit content quality, but was not being addressed in the existing CFP process. This approach will allow the Foundation to lock down key speakers earlier in the process to better serve our community, while making up the less than 10% of the total sessions.
- Superuser Lightning Talks are a new presentation type for the Boston Summit. They are 10-minute presentations, recorded in front of a small in-person audience and then published to the OpenStack videos page along with other Summit presentations and panels. As part of the CFP submission process, speakers will have the option to either submit a presentation as a Lightning Talk or submit a 40-minute session and indicate if they are interested in presenting their presentation as a Lightning Talk should their 40-minute talk not be chosen. Selecting the latter option creates a Lightning Talk submission. Lightning Talks will be reviewed along with all of the other submissions during community voting and ultimately chosen by the track chairs. Speakers chosen for the Superuser lightning talks will receive a discounted pass to attend the OpenStack Summit.
Once the call for speakers has concluded on February 6, all submissions will be made available for community vote and input. After community voting closes, Track Chairs will receive their presentations to review and they will determine the final selections for their respective tracks. Community votes are meant to help inform the decision, but are not the only guide. Track chairs are expected to exercise judgment in their area of expertise and help ensure diversity. Real-world user stories and in-the-trenches experiences are favored over sales pitches.
After track chairs make their decisions, speakers will be informed by mid March 2017. If you are selected as a speaker (or alternate speaker), you will receive a free code to register for the Boston Summit, as well as a set of deadlines and deliverables leading up to the event.
Please note that this process covers the speaking sessions during the Summit, NOT the Forum sessions. You can more about that process on the OpenStack Wiki.
Are there any evening events?
Yes, there will be a community evening event at the Boston Summit. More details to come!