Frequently Asked Questions
Where do the OpenStack Summits take place?
The OpenStack Summits relocate each time. The April 2016 Summit will be held in Austin, Texas and the October 2016 Summit will be held in Barcelona, Spain.
2016: Austin (April 25-29) / Barcelona (October 26-30)
Previous Summit Locations:
2010: Austin / San Antonio
2011: Santa Clara / Boston
2012: San Francisco / San Diego
2013: Portland / Hong Hong
2014: Atlanta / Paris
2015: Vancouver / Tokyo
What is the format of the Austin Summit?
The Summit will run for five days, Monday - Friday, April 25-29, 2016:
Keynotes will be held Monday and Tuesday
Marketplace Expo Hall is open Monday evening - Thursday
Main Conference Breakout sessions run Monday – Thursday
Design Summit developer & operator working sessions run Monday - Friday
How often do the OpenStack Summits take place?
The Summits are scheduled every six months, immediately after each OpenStack software release cycle. The dates change slightly from year to year, but in general the Summits take place in April-May and October-November.
What is included in the Full Access pass?
Access to all Breakout Sessions and Workshops, Design Summit working sessions, Keynote presentations, Marketplace Expo Hall, Lounges, etc. This pass includes lunch and the apparel giveaway item.
What is included in the Keynote + Marketplace pass?
Access to the Keynote presentations from industry leaders and Marketplace Expo Hall to explore sponsor booths and network. This pass does NOT include access to any breakout sessions (including sponsored sessions and tracks) taking place Monday - Thursday or the developer and operator working sessions taking place Tuesday - Friday. This pass ONLY includes access to the Keynote presentations and the Marketplace Expo Hall. This pass includes lunch.
How can I register?
You can register via our Eventbrite page until April 24, 2016. Please note that prices are tiered and will increase in early March and late March.
After online registration closes on April 24, you may purchase tickets onsite at the Austin Summit. Registration is located on the first floor of the Austin Convention Center.
Austin Convention Center
500 E Cesar Chavez St
Austin, TX 78701
Only major credit cards will be accepted.
What is the price of registration?
Early Bird Prices (ends early March)
Full Access Pass: $600
Keynote + Marketplace Pass: $350
Middle Bird Prices (ends late March)
Full Access Pass: $900
Keynote + Marketplace Pass: $450
Late Bird Prices (ends April 24)
Full Access Pass: $1,200
Keynote + Marketplace Pass: $600
Can I purchase multiple tickets?
Through our Eventbrite registration page, you may buy up to 40 passes at one time. If you'd like to purchase MORE than 40 passes, please contact us at [email protected].
Can I get a receipt of my registration?
Once you've registered, you will receive a confirmation email from Eventbrite with the subject line, "Your Tickets for OpenStack Summit April 2016 - Austin." If you do not receive this email within 48 hours, please check your junk/spam folder; if you still have not received the confirmation email, please contact us at [email protected] stating your name and the email you used during the registration process.
If you require an invoice for the ticket you purchased, please email [email protected].
How can I transfer or cancel my Summit pass?
If you'd like to transfer your pass to someone else, login to the Eventbrite account tied to your ticket and go to "My Tickets" > "View Order" > "Edit" where you can change the name and email on your ticket. See a more detailed tutorial HERE.
If this doesn't work for you or if someone else bought your ticket, please email [email protected] and provide your name and Eventbrite order number.
If you'd like us to cancel your ticket entirely, please email [email protected] before April 19, 2016 stating your name and Eventbrite order number. If you email us before this deadline, we will provide you with a full refund.
Refunds and Transfers will be granted until April 19, 2016 - after this time no refunds or transfers can be made.
Is discounted registration available for students, nonprofit or government employees?
Yes, if you are a student or you work for a government/nonprofit entity you may apply to receive a discounted pass to the Austin Summit by filling out this form.
A limited quantity of discounted Summit passes will be available for deserving individuals who are involved or interested in getting involved with OpenStack, but do not receive financial support from their organizations (i.e. students or government/nonprofit employees).
The deadline to request a discounted pass is March 11, 2016. Applicants will be notified the week of March 21 and discount registration codes will be sent out at this time.
At this Summit, we will be selling two types of passes:
Full Access Pass: Access to all Breakout Sessions and Workshops, Design Summit working sessions, Keynote presentations, Marketplace Expo Hall, Lounges, etc. This pass includes lunch and the apparel giveaway item. The discounted rate for this is $300 USD.
Keynote+Marketplace Pass: Access to the Keynote presentations from industry leaders and Marketplace Expo Hall to explore sponsor booths and network. This pass does NOT include access to any breakout sessions (including sponsored sessions and tracks) taking place Monday - Thursday or the developer and operator working sessions taking place Tuesday - Friday. This pass ONLY includes access to the Keynote presentations and the Marketplace Expo Hall. This pass includes lunch. The discounted rate for this is $100 USD.
Who receives a discounted ATC registration code?
The Foundation will send discounted Summit registration codes directly to ATCs (Active Technical Contributors) who have committed a change to a repository under any of the official OpenStack programs over the last 6-month release cycle.
Invitations will be sent out in regular batches until the feature freeze. If you think you should have received an ATC code but haven't seen a message from us, please email [email protected] and send proof of your most recent commits (that fall within the last 6-month release cycle).
ATC codes provide a discount of $600 USD off all ticket prices and can be redeemed on the Eventbrite page HERE until April 19, 2016. Ticket prices will start at the early bird rate of $600, but will increase March 11 and March 30. (please see above).
How can I get an ATC designation on my Summit name badge?
If you are an Active Technical Contributor (ATC) and would like to be designated as such on your name badge, please register for the Summit via Eventbrite using the unique ATC-specific registration code that is provided to you by the Foundation. If you register using a different code (speaker, sponsor, etc), you will not have the ATC designation printed on your Summit name badge.
Is there any financial support available for travel/accommodation?
Yes, if you are a key contributor to OpenStack and your company does NOT cover the costs of your Austin travel and accommodations, you may apply to the OpenStack Summit Travel Support Program.
The Travel Support Program (TSP) aims to facilitate participation of key contributors to the OpenStack Design Summit by covering the costs for their travel and accommodations. The OpenStack Foundation has set aside a fund to support this program. The total amount of the fund is to be divided among the approved key contributors More details here.
You may apply for the Travel Support Program HERE.
The deadline to apply for the OpenStack TSP is February 9, 2016 and approved grantees will be notified by February 25, 2016.
If you have questions about the Travel Support Program, please email [email protected]
Do I need a visa to travel to the United States?
Please check here for a list of countries who participant in the Visa Waiver Program. The Visa Waiver Program (VWP) allows citizens of participating countries to travel to the United States without a visa for stays of 90 days or less, when they meet all necessary requirements. You can learn more about the Visa Wavier Program HERE. If you travel on a passport issued by a country NOT on this list, you will require a visa to travel to the United States.
How do I apply for a visa invitation letter?
You can apply for visa invitation support by filling out this form.
All inquiries regarding visas should be sent to: [email protected]
What is the deadline to submit a visa letter request?
Deadline to apply for visa invitation letter: April 19, 2016
Note: If your visa is declined, email your registration refund request to [email protected] no later than April 19, 2016.
How long does it take to get a visa?
We recommend you give yourself at least one (1) month to complete the visa process.
Are there discounted hotel room blocks for Summit attendees?
Yes, you can find the discounted hotel room blocks on the Summit website HERE.
What about dietary restrictions? What will be offered?
If you have a special dietary restriction, please let us know via the Eventbrite form when you register for the Summit.
What language will the Summit presentations be presented in?
All Summit presentations will be given in English. At this time we are not planning to offer simultaneous translation.
What is the open carry policy at the Summit venues?
All primary Summit venues (The Austin Convention Center, JW Marriott, and Hilton) as well as all of the StackCity party venues on Rainey Street will enforce a "no weapons" policy in all Open Stack-occupied areas during the Summit. Signage will be posted in these areas and all event security have been briefed accordingly.
I am having trouble connecting my Eventbrite registration to my Summit app. What do I do?
If you are having any trouble regarding the Summit app, please email [email protected]
Summit Agenda & Session Info
How can I submit a talk to the OpenStack Summit?
You can submit a presentation related to OpenStack in the Call for Speakers, which is now open. You can view descriptions of the tracks HERE. Please submit your speaking proposals HERE. NEW: Individuals can only be included as a speaker on a max of 3 speaking proposals. The Call for Speakers will close on February 1, 2016.
Where is the Summit agenda?
The general Summit agenda will be published in March 2016. A link to the agenda will be made available at https://www.openstack.org/summit/austin-2016/.
The Design Summit agenda will be published 2-4 weeks before the Summit in April. Details regarding the Design Summit are available at: https://wiki.openstack.org/wiki/Summit.
What is the process for selecting the sessions that are included in final Summit agenda? What role do Track Chairs play?
On average, we receive more than 1,000+ speaking submissions for each Summit and are only able to select 25-35% of those submissions, depending on the event. For Tokyo, there were 1,500 submissions and only approximately 250 available session slots in the Main Conference. To decide which talks are accepted, we rely on Track Chairs, as well as community input through an open voting process.
Track Chairs are subject matter experts who review submissions to their particular track, for example "storage" or "cloud applications." There are typically 3-4 chairs per track who review and collaboratively decide which presentations are accepted. The Foundation strives to recruit Track Chairs from a diverse set of companies, regions, roles in the community (i.e., contributing developers, users and business leaders) and areas of expertise.
Once the call for speakers has concluded, all submissions will be made available for community vote and input. After community voting wraps up, Track Chairs will receive a slate of presentations to review and they will determine the final schedule. Community votes are meant to help inform the decision, but are not the only guide. Track chairs are expected to exercise judgment in their area of expertise and help ensure diversity. Real-world user stories and in-the-trenches experiences are favored over sales pitches.
After track chairs make their decisions, speakers will be informed by early March 2016. If you are selected as a speaker (or alternate speaker), you will receive a free code to register for the Austin Summit, as well as a set of deadlines and deliverables leading up to the event.
If you are interested in becoming a Track Chair for the Austin OpenStack Summit, please contact [email protected] and share your area of expertise. Please provide a short summary of your relevant experience and any helpful links, such as blog posts, relevant/insightful mailing list emails, case studies, presentation videos, etc.
Are there any sponsored evening events?
Yes, there will be evening events organized by Summit sponsors during the OpenStack Summit. These have yet to be finalized, but you will be able to find them in the official schedule under the track 'Evening Events' once the agenda is published.
Tuesday Official Community Evening Event
The Official Community Evening Event will be on Tuesday, April 26 and will fully immerse OpenStack attendees in the best of what Austin has to offer. With its own, community-curated music festival playing on multiple stages, custom-designed cocktails, specially brewed beer and award-winning BBQ, this is an evening no one will want to end. From Toast Art to Armadillo Racing, Poetry Slam to Stand-up Comedy, mechanical bull to shuffleboard, everything will be there. Roaming entertainers, funkily dressed pedicab riders, brass bands parading the street, all is possible for one night.
How can I sponsor the Summit?
If you'd like to sponsor the Austin OpenStack Summit, please read the information HERE.
In order to sponsor, sign the electronic OpenStack Summit April 2016 Austin agreement HERE.
You can find all sponsorship deadlines HERE.
The deadline to become a Summit Sponsor is March 8, 2016. If you have any sponsorship-related questions, please email [email protected].