Frequently Asked Questions
How often do the OpenStack Summits take place?
The Summits are scheduled every six months, immediately after each OpenStack software release cycle. The dates change slightly from year to year, but in general the Summits take place in April-May and October-November.
Where do the OpenStack Summits take place?
The OpenStack Summits relocate each time. The November 2017 Summit will be held in Sydney, Australia and the May 2018 Summit will be held in Vancouver, BC.
- 2017: Sydney (November 6-8)
- 2018: Vancouver (May 21-24)
Previous Summit Locations
- 2010: Austin / San Antonio
- 2011: Santa Clara / Boston
- 2012: San Francisco / San Diego
- 2013: Portland / Hong Hong
- 2014: Atlanta / Paris
- 2015: Vancouver / Tokyo
- 2016: Austin / Barcelona
- 2017: Boston
What is the format of the Sydney Summit?
The Summit will run for three days, Monday - Wednesday, November 6-8, 2017.
- Keynotes will be held Monday
- Marketplace Expo Hall is open Monday - Wednesday
- Main Conference Breakout sessions run Monday - Wednesday
- The Forum developer & operator working sessions run Monday - Wednesday
What is included in the Full Access pass?
Access to all Breakout Sessions and Workshops, Design Summit Developer & Operator working sessions, Keynote presentations, Marketplace Expo Hall, Lounges, etc.
Is there a Keynote + Marketplace pass?
No, there is only one type of pass for the Sydney Summit, which is the Full Access pass that grants you access to all Summit activities.
How can I register?
You can register via our Eventbrite page until November 5, 2017. Please note that prices are tiered and will increase in early September, early October, and late October.
After online registration closes on November 5, you may purchase tickets onsite at the Sydney Summit. Only major credit cards will be accepted.
International Convention Centre Sydney
14 Darling Dr
Sydney NSW 2009
What is the price of registration?
Early Bird Price (ends at 11:59pm Pacific Time on September 8)
Full Access Pass: $600
Normal Price (September 10 - September 29 at 11:59pm Pacific Time)
Full Access Pass: $899
Last Minute Price (September 30 - October 20 at 11:59pm Pacific Time)
Full Access Pass: $999
Full Access Pass: $1,199
Can I get a receipt of my registration?
Once you've registered, you will receive a confirmation email from Eventbrite with the subject line, "Your Tickets for OpenStack Summit November 2017 - Sydney." If you do not receive this email within 48 hours, please check your junk/spam folder; if you still have not received the confirmation email, please contact [email protected] stating your name and the email you used during the registration process.
If you require a detailed receipt for the ticket you purchased, please email [email protected].
How can I transfer or cancel my Summit pass?
If you'd like to transfer your pass to someone else, login to the Eventbrite account tied to your ticket and go to "My Tickets" > "View Order" > "Edit" where you can change the name and email on your ticket. See a more detailed tutorial HERE.
If this doesn't work for you or if someone else bought your ticket, please email [email protected] and provide your name and Eventbrite order number and we can transfer the ticket for you.
If you'd like us to cancel your ticket entirely, please email [email protected] before October 27, 2017 stating your name and Eventbrite order number. If you email us before this deadline, we will provide you with a full refund.
Refunds and Transfers will be granted until October 27, 2017 - after this time no refunds or transfers can be made.
Are there ATC/AUC codes for this Summit?
Yes, if you contributed at least one commit in an officially governed OpenStack repository between the Ocata release day and the Pike feature freeze, then you will receive an email with an unique URL to register for a Full Access pass for the Sydney Summit for USD $300.
If you attended the February 2017 PTG in Atlanta, then you will receive an email with a free registration code for the Sydney Summit in early August. If you attend the September 2017 PTG in Denver, then you will receive a free registration code during the PTG week.
If you qualify as AUC, then you will receive an email with an unique URL to register for a Full Access pass for the Sydney Summit for USD $300.
If you have any questions regarding ATC, AUC or PTG codes, please email [email protected]
Is discounted registration available for students, nonprofit or government employees?
Yes, if you are a student or work for a government/nonprofit entity you may apply to receive a discounted pass to the Sydney Summit. Please fill out this form if you would like to apply for discounted registration to the 2017 OpenStack Summit in Sydney on November 6-8, 2017. View openstack.org/summit for details.
A limited quantity of discounted Summit passes will be given to deserving individuals who are involved or interested in getting involved with OpenStack but do not receive financial support from their organizations (i.e. students or government/nonprofit employees). The deadline to request a discounted pass is October 27, 2017. Applicants will be notified on a rolling basis beginning July 19.
If you have any questions please contact [email protected].
There is only one type of pass to the Summit - Full Access Pass. This pass grants you access to all Breakout Sessions and Workshops, Forum sessions, Keynote presentations, Marketplace Expo Hall, Lounges, etc. The discounted rate for a Full Access Pass will be USD $100 for students and USD $300 for university faculty, government & non-profit employees.
I received a discount registration code, how do I use it?
In Eventbrite, there is a blue "Enter Promotional Code" option above the ticket options where you may redeem the code for a free registration pass. Please reference this image for clarity.
If you have questions about registration, please email [email protected]
Is there any financial support available for travel/accommodation?
Yes, if you are a key contributor to OpenStack and your company does NOT cover the costs of your Sydney travel and accommodations, you may apply to the OpenStack Summit Travel Support Program.
The Travel Support Program (TSP) aims to facilitate participation of key contributors to the OpenStack Summit by covering the costs for their travel and accommodations. The OpenStack Foundation has set aside a fund to support this program. The total amount of the fund is to be divided among the approved key contributors. More details here.
You may apply for the Travel Support Program HERE.
The deadline to apply for the OpenStack TSP is August 22, 2017 and approved grantees will be notified by September 8, 2017.
If you have questions about the Travel Support Program, please email [email protected].
Do I need a visa to travel to Australia?
If you are a non-Australian resident, then yes, you will need to obtain a visa in order to travel to Australia. This includes all European countries and the United States.
How do I apply for a visa invitation letter?
To find out what type of Visitor VISA you require to travel to Sydney, Australia, and if you require a VISA invitation letter, please visit this web page before filling out the form. If you are still unsure, please check with your local Australian Consulate. To request a visa invitation letter, please fill out this form.
If you have any visa related questions, please contact [email protected].
What is the deadline to submit a visa letter request?
Deadline to apply for visa invitation letter: October 16, 2017*
* Note: If your visa is declined, email your registration refund request to [email protected] no later than October 27, 2017.
How long does it take to get a visa?
We recommend you give yourself at least one (1) month to complete the visa process.
Are there discounted hotel room blocks for Summit attendees?
We are not providing discounted hotel room blocks for this Summit, however, you can find a list of hotels that are in walking distance of the Summit venue HERE.
What about dietary restrictions? What will be offered?
If you have a special dietary restriction, please let us know via the Eventbrite form when you register for the Summit. We try our very best to accommodate all dietary restrictions.
What language will the Summit presentations be presented in?
All Summit presentations will be given in English. At this time we are not planning to offer simultaneous translation.
Summit Agenda & Session Info
How can I submit a talk to the OpenStack Summit?
You can submit a presentation related to OpenStack in the Call for Presentations, which is now open. Please submit your speaking proposals HERE. Individuals can only be included as a speaker on a max of 3 speaking proposals. The Call for Presentations will close on July 14, 2017.
Where is the Summit agenda?
The general Summit agenda will be published in late August 2017. A link to the agenda will be made available on the Sydney Summit homepage.
What is the process for selecting the sessions that are included in final Summit agenda? What role do Track Chairs play?
On average, the OpenStack Foundation receives more than 1,500 submissions for the Summit. Of those, we are only able to select 25-35% for participation, depending on the event. To decide which talks are accepted, we rely on Track Chairs as well a community voting process that will open in July 2017.
The Foundation selects Track Chairs who are subject matter experts to review submissions in their track, for example "Telecom & NFV" or "Enterprise." There are typically 3-4 chairs per track who collaboratively decide which presentations to accept. The Foundation strives to recruit Track Chairs from a diverse set of companies, regions, roles in the community (i.e., contributing developers, users and business leaders) and areas of expertise.
To continue improving the quality of the content at the Summit, the OpenStack Foundation will be extending invitations directly to a small number of highly regarded speakers from past events for each track. This was added in response to community requests for specialized sessions, presenter diversity, advanced technical talks and other content that adds to the overall Summit content quality, but was not being addressed in the existing CFP process. This approach will allow the Foundation to lock down key speakers earlier in the process to better serve our community, while making up the less than 10% of the total sessions.
Once the Call for Presentations has concluded in mid-July, all submissions will be made available for community vote and input. After community voting closes, Track Chairs will receive their presentations to review and they will determine the final selections for their respective tracks. Community votes are meant to help inform the decision, but are not the only guide. Track Chairs are expected to exercise judgment in their area of expertise and help ensure diversity. Real-world user stories and in-the-trenches experiences are favored over sales pitches.
Track Chair nominations for the Sydney Summit closed on June 27, 2017. View the list of Track Chairs for Sydney.
After Track Chairs make their decisions, speakers will be informed by mid August 2017. If you are selected as a speaker (or alternate speaker), you will receive a free code to register for the Sydney Summit, as well as a set of deadlines and deliverables leading up to the event.
New for Sydney
Based on feedback from Track Chairs in the Boston Summit, we have modified the method for selecting Lightning Talks and Alternates. If a user is selected as an alternate, we will also ask them to prepare a Lightning Talk. This is in an effort to ensure that Alternates are onsite in the event they are needed, as well as giving Lightning Talk presenters a better shot at giving a full presentation.
Please note that this process covers the speaking sessions during the Summit, NOT the Forum sessions. You can more about that process on the OpenStack Wiki.
Want to provide feedback on this process? Join the discussion on the openstack-community mailing list, and/or contact the Foundation Summit Team directly [email protected].