The Must-Attend

Open Infrastructure Event

The world runs on open infrastructure. At the OpenStack Summit, you’ll learn about the mix of open technologies building the modern infrastructure stack, including OpenStack, Kubernetes, Docker, Ansible, Ceph, OVS, OpenContrail, OPNFV, and more. Whether you are pursuing a private, public or multi-cloud approach, the OpenStack Summit is the place to network, skill up and plan your cloud strategy.

Sydney
November 6-8, 2017

The Must-Attend

Open Infrastructure Event

Join the movement behind the most widely deployed open source cloud platform. Whether you are pursuing a private, hybrid or multi-cloud approach, the OpenStack Summit is the place to network, skill up and plan your cloud strategy.

Sydney
November 6-8, 2017

Frequently Asked Questions

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General

How often do the OpenStack Summits take place?

The Summits are scheduled every six months, immediately after each OpenStack software release cycle. The dates change slightly from year to year, but in general the Summits take place in April-May and October-November.

 

Where do the OpenStack Summits take place?

The OpenStack Summits relocate each time. The November 2017 Summit will be held in Sydney, Australia and the May 2018 Summit will be held in Vancouver, BC.

Upcoming Summits

  • 2017: Sydney (November 6-8)
  • 2018: Vancouver (May 21-24)

Previous Summit Locations

  • 2010: Austin / San Antonio
  • 2011: Santa Clara / Boston
  • 2012: San Francisco / San Diego
  • 2013: Portland / Hong Hong
  • 2014: Atlanta / Paris
  • 2015: Vancouver / Tokyo  
  • 2016: Austin / Barcelona
  • 2017: Boston

 

What is the format of the Sydney Summit?

The Summit will run for three days, Monday - Wednesday, November 6-8, 2017.

  • Keynotes will be held Monday
  • Marketplace Expo Hall is open Monday - Wednesday
  • Main Conference Breakout sessions run Monday - Wednesday
  • The Forum developer & operator working sessions run Monday - Wednesday

 

Registration

What is included in the Full Access pass?

Access to all Breakout Sessions and Workshops, Design Summit Developer & Operator working sessions, Keynote presentations, Marketplace Expo Hall, Lounges, etc. 

Is there a Keynote + Marketplace pass?

No, there is only one type of pass for the Sydney Summit, which is the Full Access pass that grants you access to all Summit activities.

 

How can I register?

You can register via our Eventbrite page until November 5, 2017. Please note that prices are tiered and will increase in early September, early October, and late October.

After online registration closes on November 5, you may purchase tickets onsite at the Sydney Summit. Only major credit cards will be accepted.

International Convention Centre Sydney
14 Darling Dr
Sydney NSW 2009
Australia

 

What is the price of registration?

Early Bird Price (ends early September)
Full Access Pass: $600

Middle Bird Price (ends early October)
Full Access Pass: $900

Late Bird Price (ends October 27)
Full Access Pass: $1,000

Final Price (October 27 - Day 1 of Summit)
Full Access Pass: $1,200

 

Can I get a receipt of my registration?

Once you've registered, you will receive a confirmation email from Eventbrite with the subject line, "Your Tickets for OpenStack Summit November 2017 - Sydney." If you do not receive this email within 48 hours, please check your junk/spam folder; if you still have not received the confirmation email, please contact [email protected] stating your name and the email you used during the registration process.

If you require a detailed receipt for the ticket you purchased, please email [email protected].

 

How can I transfer or cancel my Summit pass?

If you'd like to transfer your pass to someone else, login to the Eventbrite account tied to your ticket and go to "My Tickets" > "View Order" > "Edit" where you can change the name and email on your ticket. See a more detailed tutorial HERE.

If this doesn't work for you or if someone else bought your ticket, please email [email protected] and provide your name and Eventbrite order number and we can transfer the ticket for you.

If you'd like us to cancel your ticket entirely, please email [email protected] before October 27, 2017 stating your name and Eventbrite order number. If you email us before this deadline, we will provide you with a full refund.

Refunds and Transfers will be granted until October 27, 2017 - after this time no refunds or transfers can be made.

 

Is discounted registration available for students, nonprofit or government employees?

Yes, if you are a student or work for a government/nonprofit entity you may apply to receive a discounted pass to the Sydney Summit. Discounted rate is TBD. The application form will be posted in the coming weeks.

 

Sydney Travel

Is there any financial support available for travel/accommodation?

Yes, if you are a key contributor to OpenStack and your company does NOT cover the costs of your Sydney travel and accommodations, you may apply to the OpenStack Summit Travel Support Program.

The Travel Support Program (TSP) aims to facilitate participation of key contributors to the OpenStack Summit by covering the costs for their travel and accommodations. The OpenStack Foundation has set aside a fund to support this program. The total amount of the fund is to be divided among the approved key contributors. More details here.

You may apply for the Travel Support Program HERE.

The deadline to apply for the OpenStack TSP is August 22, 2017 and approved grantees will be notified by September 8, 2017.

If you have questions about the Travel Support Program, please email [email protected].

 

Do I need a visa to travel to Australia?

If you are a non-Australian resident, then yes, you will need to obtain a visa in order to travel to Australia. This includes all European countries and the United States.

 

How do I apply for a visa invitation letter?

To find out what type of Visitor VISA you require to travel to Sydney, Australia, and if you require a VISA invitation letter, please visit this web page before filling out the form. If you are still unsure, please check with your local Australian Consulate. To request a visa invitation letter, please fill out this form

If you have any visa related questions, please contact [email protected].

 

How long does it take to get a visa?

We recommend you give yourself at least one (1) month to complete the visa process.

 

Are there discounted hotel room blocks for Summit attendees?

We are not providing discounted hotel room blocks for this Summit, however, you can find a list of hotels that are in walking distance of the Summit venue HERE.

 

Miscellaneous

What about dietary restrictions? What will be offered?

If you have a special dietary restriction, please let us know via the Eventbrite form when you register for the Summit. We try our very best to accommodate all dietary restrictions. 

 

What language will the Summit presentations be presented in?

All Summit presentations will be given in English. At this time we are not planning to offer simultaneous translation.

 

Summit Agenda & Session Info

How can I submit a talk to the OpenStack Summit?

You can submit a presentation related to OpenStack in the Call for Presentations, which is now open. Please submit your speaking proposals HERE. Individuals can only be included as a speaker on a max of 3 speaking proposals. The Call for Presentations will close on July 14, 2017.

 

Where is the Summit agenda?

The general Summit agenda will be published in late August 2017. A link to the agenda will be made available on the Sydney Summit homepage

 

What is the process for selecting the sessions that are included in final Summit agenda? What role do Track Chairs play?

On average, the OpenStack Foundation receives more than 1,500 submissions for the Summit. Of those, we are only able to select 25-35% for participation, depending on the event. To decide which talks are accepted, we rely on Track Chairs as well a community voting process that will open in July 2017.

The Foundation selects Track Chairs who are subject matter experts to review submissions in their track, for example "Telecom & NFV" or "Enterprise." There are typically 3-4 chairs per track who collaboratively decide which presentations to accept. The Foundation strives to recruit Track Chairs from a diverse set of companies, regions, roles in the community (i.e., contributing developers, users and business leaders) and areas of expertise.

To continue improving the quality of the content at the Summit, the OpenStack Foundation will be extending invitations directly to a small number of highly regarded speakers from past events for each track. This was added in response to community requests for specialized sessions, presenter diversity, advanced technical talks and other content that adds to the overall Summit content quality, but was not being addressed in the existing CFP process. This approach will allow the Foundation to lock down key speakers earlier in the process to better serve our community, while making up the less than 10% of the total sessions.

Once the Call for Presentations has concluded in mid-July, all submissions will be made available for community vote and input. After community voting closes, Track Chairs will receive their presentations to review and they will determine the final selections for their respective tracks. Community votes are meant to help inform the decision, but are not the only guide. Track Chairs are expected to exercise judgment in their area of expertise and help ensure diversity. Real-world user stories and in-the-trenches experiences are favored over sales pitches.

Track Chair nominations for the Sydney Summit are now open and will close June 27, 2017. Notifications will go out to selected track chairs by July 11, 2017.
After Track Chairs make their decisions, speakers will be informed by mid August 2017. If you are selected as a speaker (or alternate speaker), you will receive a free code to register for the Sydney Summit, as well as a set of deadlines and deliverables leading up to the event.

Please note that this process covers the speaking sessions during the Summit, NOT the Forum sessions. You can more about that process on the OpenStack Wiki.
Want to provide feedback on this process? Join the discussion on the openstack-community mailing list, and/or contact the Foundation Summit Team directly [email protected].

 

Evening Events

Will there be a StackCity Community Party again?

Yes, StackCity Sydney will be held Wednesday evening, November 8 at Luna Park. More details to come!