Berlin
CityCube, Nov 13-15, 2018

Frequently Asked Questions

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Berlin General

What is included in the Full Access pass?

Access to all Breakout Sessions and Workshops, The Forum Developer & Operator working sessions, Keynote presentations, Marketplace Expo Hall, Lounges, etc.

 

Where do the OpenStack Summits take place?

The OpenStack Summits relocate each time. The November 2018 Summit will be held in Berlin, Germany and the April 2019 Summit will be held in Denver, Colorado.

Previous Summit Locations
2010: Austin / San Antonio 
2011: Santa Clara / Boston 
2012: San Francisco / San Diego 
2013: Portland / Hong Hong 
2014: Atlanta / Paris 
2015: Vancouver / Tokyo 
2016: Austin / Barcelona
2017: Boston / Sydney
2018: Vancouver

Upcoming Summits
2018: Berlin (November 13-15)
2019: Denver (week of April 29)

 

What is the format of the Berlin Summit?

The Summit will run for three days, Tuesday - Thursday, November 13-15, 2018.

Keynotes will be held Tuesday
The Marketplace Expo Hall will be open Tuesday - Thursday
Main Conference Breakout sessions will run Tuesday - Thursday
The Forum Developer & Operator working sessions will run Tuesday - Thursday

 

Is there a Keynote + Marketplace pass?

No, there is only one type of pass for the Berlin Summit, which is the Full Access pass that grants you access to all Summit activities.

 

Berlin Registration

How can I register?

You can register via our Eventbrite page until November 11, 2018. Please note that prices are tiered and will increase August 22 and October 25.

After online registration closes on November 11, you may purchase tickets onsite at the Berlin Summit. Only major credit cards will be accepted. 

All prices are in USD.

CityCube Berlin
Messedamm 26,
14055 Berlin, Germany

 

What is the price of registration?

Early Bird Price (ends August 21 at 11:59pm PT)
Full Access Pass: $699

Normal Price (ends October 24 at 11:59pm PT)
Full Access Pass: $999

Final & Onsite Price
Full Access Pass: $1,199

 

Can I get a receipt of my registration?

Once you've registered, you will receive a confirmation email from Eventbrite with the subject line, "Your Tickets for OpenStack Summit November 2018 - Berlin." If you do not receive this email within 48 hours, please check your junk/spam folder; if you still have not received the confirmation email, please contact [email protected] stating your name and the email you used during the registration process.

If you require a detailed receipt for the ticket you purchased, please email [email protected].

 

How can I transfer or cancel my Summit pass?

If you'd like to transfer your pass to someone else, login to the Eventbrite account tied to your ticket and go to "My Tickets" > "View Order" > "Edit" where you can change the name and email on your ticket. See a more detailed tutorial HERE.

If this doesn't work for you or if someone else bought your ticket, please email [email protected] and provide your name and Eventbrite order number and we can transfer the ticket for you.

If you'd like us to cancel your ticket entirely, please email [email protected] before November 2, 2018 stating your name and Eventbrite order number. If you email us before this deadline, we will provide you with a full refund.

Refunds and Transfers will be granted until November 2, 2018 - after this time no refunds or transfers can be made.

 

Is discounted registration available for students, nonprofit or government employees?

Yes, if you are a student or work for a government/nonprofit entity you may apply to receive a discounted pass to the Berlin Summit. You can apply for discounted registration here.

 

I received a discount registration code, how do I use it?

In Eventbrite, there is a blue "Enter Promotional Code" option above the ticket options where you may redeem the code for a free registration pass. Please reference this image for clarity.

If you have questions about registration, please email [email protected]

 

Is there any financial support available for travel/accommodation?

Yes, if you are a key contributor to an Open Infrastructure project and your company does NOT cover the costs of your Berlin travel and accommodations, you may apply to the Summit Travel Support Program.

The Travel Support Program (TSP) aims to facilitate participation of key contributors to the OpenStack Summit by covering the costs for their travel and accommodations. The OpenStack Foundation has set aside a fund to support this program as well as donations received from individual contributors. The total amount of the fund is to be divided among the approved key contributors. All contributors to OpenStack (developers, documentation writers, organizers of user groups around the world, Ask moderators, speakers, translators, etc) are invited to submit a request. More details here.

You may apply for the Travel Support Program here.

The deadline to apply for the OpenStack TSP is August 30, 2018 and approved grantees will be notified the week of September 11, 2018.

If you have questions about the Travel Support Program, please email [email protected]

If you are interested in donating to the Travel Support Program fund, you can do so on Eventbrite here.  

 

Berlin Travel

Do I need a visa to travel to Germany?

To find out what type of visa you require to travel to Germany, and if you require a visa invitation letter, please visit this webpage before filling out the form. We recommend obtaining a Tourist and Visitor Visa as it covers work seminars.

As a general planning guideline, if a visa is needed, a foreign traveler should apply for his or her visa as soon as possible, preferably no later than 60 days before the travel date.

 

How do I apply for a visa invitation letter?

Requests for invitation letters must be received before October 30, 2018

We will send your visa invitation letter to the email you provide on this form. No hard copies will be sent. Visa letters will be issued within a 5 business day turnaround timeframe, beginning June 18. Please do not follow up before then. If you have questions please email [email protected].

 

What is the deadline to submit a visa letter request?

Deadline to apply for visa invitation letter: October 30, 2018

Note: If your visa is declined, email your registration refund request to [email protected] no later than November 2, 2018.

 

How long does it take to get a visa?

We recommend you give yourself at least 60 days to complete the visa process.

 

Miscellaneous

What will be offered to accommodate dietary restrictions?

If you have a special dietary restriction, please let us know via the Eventbrite form when you register for the Summit. We try our very best to accommodate all dietary restrictions.

 

What language will the Summit presentations be presented in?

All Summit presentations will be given in English. At this time we are not planning to offer simultaneous translation.

 

 

Summit Agenda & Session Info

How can I submit a talk to the OpenStack Summit?

You can submit a presentation, panel or workshop related to Open Infrastructure in the Call for Presentations (CFP), which is now open. Please submit your speaking proposals here. Individuals can only be included as a speaker on a max of 3 speaking proposals. The Call for Presentations will close on July 17, 2018.

The submission process for Forum sessions is outlined here.

 

 

Where is the Summit agenda?

The general Summit agenda will be published in mid August. A link to the agenda will be made available on www.openstack.org/summit/berlin-2018/.

 

 

 

What is the process for selecting the sessions that are included in final Summit agenda? What role does the Programming Committee play?

On average, the OpenStack Foundation receives more than 1,000 submissions for the Summit. Of those, we are only able to select 25-30% for participation. To decide which talks are accepted, we rely on a Programming Committee as well as a community voting process that will open in July 2018.

The Summit is organized around Tracks, which are focused on specific problem domains in Open Infrastructure, such as "Edge Computing", "CI/CD", or "Private & Hybrid Cloud". Presentations for each Track are determined by a Program Committee for each track, which is made up of of Members and a Chair (or co-chairs). The Foundation selects the Program Committee members and chair(s), from a list of people nominated by the community. The Foundation strives to recruit Programming Committee members from a diverse set of companies, regions and roles across communities (i.e., contributing developers, users and business leaders). To nominate someone for the Summit Programming Committee for a specific Track, please fill out the nomination form. Nominations will close on June 28, 2018.

The Foundation will also extend invitations directly to a small number of highly regarded presenters from past events for each Track, and we expect this content to make up less than 15% of total Summit presentations.

Once the Call for Presentations has concluded, all submissions will be made available for community vote and input. After community voting closes, Programming Committee members will receive their presentations to review and will determine the final selections for their respective Tracks. Community votes are meant to help inform the decision, but are not the only guide. Programming Committee members are expected to exercise judgment in their area of expertise and help ensure diversity of sessions and presenters. Real-world user stories and technical, in-the-trenches experiences are favored over sales pitches.

After the Programming Committee makes their decisions, presenters will be informed by mid August 2018. If you are selected as a presenter (or alternate presenter), you will receive a free code to register for the Berlin Summit, as well as a set of deadlines and deliverables leading up to the event.

If a presenter is selected as an Alternate, we will also ask them to prepare a Lightning Talk. This is in an effort to ensure that Alternates are onsite in the event they are needed, as well as program high quality Lightning Talks, which are very popular at the Summits.

Please note that this process covers the speaking sessions during the Summit, NOT the Forum sessions. You can more about that process on the OpenStack Wiki.

 

What kind of content will be at the Summit?

The Summit is organized around Tracks, which are focused on specific problem domains in Open Infrastructure. If you would like to speak at the Summit, you can submit a presentation, panel or workshop in one of the following Tracks: 

  • CI / CD
  • Container Infrastructure
  • Edge Computing 
  • Hands-on Workshops
  • HPC / GPU / AI 
  • Open Source Community 
  • Private & Hybrid Cloud 
  • Public Cloud 
  • Telecom / NFV

Within the CFP, after you select a Track, you can indicate a session type from the following choices:

  • 101 
  • Architecture / Ops
  • Case Study 
  • Demo
  • Technical 
  • Upstream Development  
  • Hands-on Workshops