About The Summit Submission and Selection Process
On average, the OpenStack Foundation receives more than 1,000 submissions for the Summit. Of those, we are only able to select 25-30% for participation. To decide which talks are accepted, we rely on a Programming Committee as well as a community voting process that will open in July 2018.
The Summit is organized around Tracks, which are focused on specific open infrastructure problem domains, including Edge Computing, CI/CD, and Private & Hybrid Cloud. Presentations for each Track are determined by a Program Committee for each Track. The Foundation selects the Program Committee members from a list of people nominated by the community. The Foundation strives to recruit Programming Committee members from a diverse set of companies, open source communities, regions and roles across communities (i.e., contributing developers, users and business leaders). To nominate someone for the Summit Programming Committee for a specific Track, please fill out the nomination form.
The Foundation will also extend invitations directly to a small number of highly regarded speakers from past events for each Track, and we expect this content to make up less than 15% of total Summit presentations.
Once the Call for Presentations has concluded on July 17, 2018 at 11:59pm PT, all submissions will be made available for community vote and input. After community voting closes, Programming Committee members will receive their presentations to review and will determine the final selections for their respective Tracks. Community votes are meant to help inform the decision, but are not the only guide. Programming Committee members are expected to exercise judgment in their area of expertise and help ensure diversity of sessions and speakers. Real-world user stories and technical, in-the-trenches experiences are favored over sales pitches.
After the Programming Committee makes their decisions, speakers will be informed August 13, 2018. If you are selected as a speaker (or alternate speaker), you will receive a free code to register for the Berlin Summit, as well as a set of deadlines and deliverables leading up to the event.
If a speaker is selected as an Alternate, we will also ask them to prepare a Lightning Talk. This is in an effort to ensure that Alternates are onsite in the event they are needed, as well as program high quality Lightning Talks, which are very popular at the Summits.
Please note that this process covers the speaking sessions during the Summit, NOT the Forum sessions. You can more about that process on the OpenStack Wiki.